Family Communications Privacy Policy

Privacy Policy for Family Contact Information
At Highland School, we are committed to protecting the privacy of our families. This privacy policy outlines how we collect, use, and protect the personal contact information of parents and guardians, including mobile phone numbers, email addresses, and mailing addresses.
1. Information We Collect
We collect the following information from parents and guardians for school communication purposes:
  • Mobile phone numbers
  • Email addresses
  • Mailing addresses
  • Emergency contact information
  • Other relevant details for school programs (e.g., child’s name, grade level, etc.)
2. How We Use Your Information
Your contact information will only be used for the following purposes:
  • School Notifications: Updates on school events, schedule changes, closures, or emergency alerts.
  • Program Registration: Communication related to afterschool programs, sports teams, or other school-related activities.
  • Parent-Teacher Communication: Coordination of meetings, sharing of classroom updates, or individual student concerns.
  • Fundraising and School Events: Invitations and updates regarding school fundraisers, events like the Highland Hustle, and community activities.
  • Surveys and Feedback: Requests for parent feedback regarding school programs, software, or events.
3. Sharing of Information
We do not share your contact information with third parties, except under the following circumstances:
  • Service Providers: We may share limited information with trusted service providers who assist us with managing communications (e.g., sending text alerts or emails). These providers are contractually obligated to protect your data and use it solely for the services they provide.
  • Legal Requirements: If required by law, we may disclose your information in response to legal proceedings or law enforcement requests.
  • Mobile information will not be shared, sold or conveyed to third parties for marketing/promotional purposes.
4. Data Protection
We take the security of your personal data seriously. We have implemented appropriate technical and organizational measures to protect your contact information from unauthorized access, loss, or misuse.
5. Opting Out
Parents and guardians may opt out of receiving non-essential communications by identifying as opt-out of text messaging in Transparent Classroom. However, essential notifications such as emergency alerts or important school updates will still be sent to ensure you remain informed.
6. Updates to This Policy
We may occasionally update this policy to reflect changes in our practices or regulatory requirements. We will notify families of any significant changes.
Contact Us
If you have any questions about how we handle your personal contact information, please contact us at info@hcsmke.org